1
Open the Schedule tab from Event Management.
Schedule opens the timeline board with day settings, time controls, and existing event blocks.
Event Schedule
Event Schedule gives organizers a timeline board for managing multi-day event items, time blocks, and day labels. You can review the run-of-show, adjust timing, and optionally let guests RSVP to individual activities, with attendance and capacity tracked per person.
Keep ceremony timing and sequence organized in a dedicated schedule workspace.
When to use it
- You are building or revising the ceremony timeline.
- You need to confirm day structure, time ranges, or item placement.
- You want a shared reference for sequence updates across the event.
- You need to know who will attend a reception, luncheon, rehearsal, outing, or another scheduled activity.
- You need to limit an activity's capacity without creating a separate Ceremony HQ event.
2
Review the current schedule layout and event blocks.
The board shows day columns, time intervals, and scheduled items so you can validate timing at a glance.
3
Use Add Event to start a new schedule item.
Add Event places a new item on the board so you can assign timing and then save when you are ready.
Individual activity RSVPs
Each schedule item can optionally accept its own guest registrations. These responses apply only to that activity and are separate from the RSVP to the overall event. Registering for an activity does not change the guest's overall event RSVP.
A guest can RSVP Attending to the main event, then select Going for the Reception and Not Going for the Golf Outing. Each activity stays part of the parent event and uses its existing guest list and invitation-party relationships.
Enable registration for an activity
Open the Schedule tab in Event Management, add or select a schedule item, and use its Event Details panel.
- Turn on Allow guest registration for the selected activity.
- Optionally enter Maximum guests (optional). Leave it blank for unlimited capacity.
- Choose whether Allow guests to change responses should be enabled.
- Click Save to publish the schedule and registration settings. A new activity must be saved before you can view its registrations.
When registration is disabled, guests see the normal schedule information without registration controls. Disabling registration on an existing activity retains its saved responses; re-enabling it restores them.
Guests: respond for each person
Sign in with the account linked to your event invitation and open the activity from the event schedule. Activities with registration enabled show Who from your party is attending?
- Select Going or Not Going separately for yourself and each guest or +1 you are authorized to manage.
- Click Save responses to submit the selected responses.
- Review each person's saved status. You can change it later if the organizer allows changes.
Party members can make different choices for the same activity. For example, Matt can select Going for the Reception while Nichole selects Not Going. If both select Going, they count as two attendees and use two capacity spots.
An unnamed +1 appears using their existing guest display name. They have their own response and capacity spot; you do not need to create another guest record. You can respond only for yourself and guests you are already authorized to manage through your invitation.
Capacity and response changes
Capacity counts individual people who have saved Going, rather than invitation parties. The activity shows how many spots are filled and, when a limit is set, how many remain.
If only one spot remains, a party cannot save two new Going responses. When a submission exceeds capacity, none of its responses are saved. Choose fewer guests and try again. Availability is checked when you save, so another guest may take a spot while you are choosing responses.
When an activity is full, existing Going registrations keep their spots. If changes are allowed, changing a response to Not Going frees a spot. Organizers cannot reduce capacity below the number already registered Going.
If the organizer turns off response changes, each person's first saved response is locked. Party members who have not yet responded can still submit their own first response.
View registered guests
Select a saved activity in the organizer's schedule to see its Going count, capacity, and remaining spots. Expand View registered guests to see only the people who selected Going for that specific activity, along with their invitation-party context. Guests who selected Not Going or have not responded are excluded.
Individual attendee names require guest-list permission in addition to access to the schedule. An organizer without guest-list permission can see the counts but cannot view the attendee list.
Editing a retained +1 preserves their activity registrations. Removing a guest from the event or deleting a schedule item removes its dependent registrations.
Tips & gotchas
- Keep durations realistic so the board stays useful on the day of the event.
- Set day labels clearly before sharing the schedule with collaborators.
- Review timezone and interval settings before making detailed edits.
- Use consistent naming for recurring ceremony items.
- Save the schedule after changing an activity's registration settings.
- Existing schedule items have registration disabled until you explicitly enable it.